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Begin with one object you can recognize.

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Item Legacy keeps the details you record,
photographs,

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documents and value history together in a
private item record.

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Start with what you know,

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and add sourced detail as you learn more.

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Open Collections and choose New
collection.

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If the list is empty, choose Create
collection.

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Give the group a clear name, then submit
Create collection.

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A collection groups related objects; each
item holds its own details.

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From the saved collection, choose Add
item,

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or use Add Item in the navigation.

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Enter a clear item name, check the
collection and quantity,

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and add the details you know.

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Keep Purchase cost separate from Current
estimated value,

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or Estimated total record value for an
active template that uses record-total

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value.

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Read the valuation guidance for the active
template.

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Save, then reopen the record to confirm
the values you entered.

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Use Collectible template to choose General
Item or a specialist template.

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The fields shown first are useful starting
points;

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every specialized field is optional.

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Relevant details and Recommended Details
adapt to the entries you make.

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Open Show More Collectible Details,

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or Show More Banknote Details, for the
rest.

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For a watch, begin with Brand, Model,
Reference Number, Watch Type,

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Movement Type, Production Year and
Authentication Status when known.

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Add optional case measurements, strap
details and sourced service history.

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For example, describe a manual-wind dress
watch

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and attach an owner service note clearly
identified as an owner account.

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Saving a new item assigns a number within
your account,

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displayed with a hash sign, such as number
twelve.

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Ordinary edits keep that number.

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Deleting an item can make its number
available for another item.

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The displayed number is separate from the
UUID

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in the private item address; it is not a
permanent global identity.

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Choose clear photographs from your device.

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You can select multiple photos within the
four-megabyte total limit

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for the batch.

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Wait for the upload to finish,

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then reopen the saved image and check that
it is usable.

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Include useful angles and identifying
details.

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Review every photo before exporting or
sharing a report,

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because text privacy controls cannot
conceal information inside an image.

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Add one supporting document at a time, up
to four megabytes,

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with a clear filename.

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Wait for the upload, then open the saved
file.

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Describe its source and limits.

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An owner note is not a professional
certificate,

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service invoice or authentication.

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Retain your original files separately.

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Open All Items, then Search and filters.

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Search recorded text, select the filters
you need, and apply them.

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Template-specific filters depend on the
selected template and field.

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Check active filters if a record seems
missing,

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then open the result and confirm the saved
details and photo.

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With Collector or higher, open an item and
choose Print Label.

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You can include Item number, Item name /
title, Short description, Collection name,

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and Set name(s); the private QR is always
included.

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For an item assigned to several sets,

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choose all assigned set names or one saved
assignment.

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Choose 1-inch sticker for a
25.4-millimeter square,

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2-inch sticker for a 50.8-millimeter
square,

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or Cardstock for 88.9 by 50.8 millimeters.

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A larger size gives text more room.

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Review the preview after each change.

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Review the preview and reduce the fields
or increase the size

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if they do not fit.

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Choose Download PDF to save the individual
label,

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or Open PDF to review it.

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This export places one label on a Letter
page,

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with cut marks and a calibration ruler
outside the label.

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For several items, select them in All
Items

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or use Add by item numbers, then choose
Print labels.

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Save every PDF part before clearing ready
PDFs.

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The sheet layouts use US Letter paper: 80
one-inch labels,

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20 two-inch labels, or 10 cardstock labels
on a full sheet.

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Use full-sheet adhesive or cardstock and
cut on the guides.

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These layouts are not aligned to pre-cut
label templates.

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Collections have their own labels,
starting with the collection name.

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Set labels can include the name,
description, parent collection,

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and reference or catalog number, with one
to 400 copies.

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Set item labels include assigned items,

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excluding empty requirements and suggested
matches.

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Printing leaves your records and item
numbers unchanged.

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Item, collection, and set labels each open
their own existing private page.

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Scanning still requires sign-in and
access.

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Printing leaves your item numbers
unchanged.

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Those numbers belong to your account and
may be reused after deletion.

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Renaming a collection or set keeps its QR
destination;

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deleting it makes that destination
unavailable.

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Deleting an item makes its old private
link unavailable.

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A reused item number does not redirect
that old link.

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A QR label does not verify the object’s
authenticity.

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Print at Actual Size or 100 percent

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and turn Fit to Page off.

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Check the 50-millimeter ruler,

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then test one label and scan it

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while signed in before printing more.

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Check the text, cut guides, and
destination on your own equipment.

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Confirm that the scan opens the intended
saved record

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before printing a larger batch.

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Return to the same saved item when you
learn more.

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Update sourced details and review the
saved result.

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Use the current Customer Guide for
instructions and available plans.

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Begin with what you know, and keep a
record you can maintain.