Item Legacy labels: choose, preview, print

Narrated with a local synthetic voice. Demonstrated with fictional inventory in an isolated local Item Legacy app. On-screen QR codes point to that local demo, rather than a production item link. Current application screenshots illustrate the updated workflows; clicks are not recorded in those regions.

Transcript

Print labels for one item, selected items, a collection, or a set. Print Label is available with Collector or higher. Each QR opens an existing private record and still requires sign-in and access. For one item, open its saved page and choose Print Label. Start with the existing item number and private QR, then choose the information that helps you identify the item. Label contents has five choices: Item number, Item name / title, Short description, Collection name, and Set name(s). The QR is always included. Empty fields are omitted, and unavailable choices are disabled. These choices leave your saved item unchanged. When one item belongs to more than one set, turn on Set name(s). Set names to print lets you include All assigned sets or choose one saved assignment. Check that the names shown are the ones you want on this label. Choose 1-inch sticker for a 25.4-millimeter square, 2-inch sticker for a 50.8-millimeter square, or Cardstock for 88.9 by 50.8 millimeters. A larger size gives text more room. Review the preview after each change. The preview is enlarged for detail. Long text may be shortened, and a notice can flag characters that cannot be printed. If the selected fields do not fit, choose fewer fields or a larger label. Review the result before downloading. Choose Download PDF to save the individual label, or Open PDF to review it. This export places one label on a Letter page, with cut marks and a calibration ruler outside the label. To print several item labels, open All Items. Select individual items, use Select this page, or use Select all for the current results. The all-items choice follows your current search and filters across every results page. Selections stay selected as you change pages. Changing the search, filters, or sort clears the selection, so make those choices first. Check the selected count before opening Print labels. You can also use Add by item numbers. Enter saved positive numbers separated by commas or spaces, then choose Add items. Each entry accepts up to 400 distinct numbers, and the total selection can reach 10,000 items. In All Items, added numbers can be outside your current filters. Open Print labels and choose the label contents and size for the selection. Empty item fields are left off. Set name(s) includes every set assigned to each item in an All Items batch. Each selected item prints once, in selection order. Choose Generate print sheets. Large selections are divided into PDF parts with up to 400 labels each. The page can hold eight ready PDFs at a time. Save every ready part before using Clear saved PDFs, then generate the remaining parts. The preview shows the first sheet; open each PDF to review every sheet. The sheet layouts use US Letter paper: 80 one-inch labels, 20 two-inch labels, or 10 cardstock labels on a full sheet. Use full-sheet adhesive or cardstock and cut on the guides. These layouts are not aligned to pre-cut label templates. For a collection box, shelf, or folder, open the collection and choose Print collection label. Collection name is selected by default, with the private QR included. Add Short description if it is recorded, choose a size, and review the label. A collection label links to the collection itself. For separate labels for the items inside, choose Print item labels. All Items opens with that collection selected; review the filters, choose the items, and prepare their individual item labels. On a saved set, choose Print set label. Start with Set name and the private QR. When recorded, you can add Short description, Parent collection name, and Reference / catalog number. Choose from one to 400 whole-number copies of the same set label, then Generate print sheets. For the set’s individual items, use Print assigned item labels. The list follows checklist order and includes assigned items. Empty requirements and suggested matches are excluded. Select all assigned items to use that order, or make your own selection. Each selected item prints once, with its own private item link. Only items assigned to this set can be added by item number. Refresh the page after new assignments; label preparation checks that chosen items still belong to the set. For group labels, changing the size, contents, or copies clears generated PDFs. Open the new PDF and check every sheet. Item, collection, and set labels each open their own existing private page. Scanning still requires sign-in and access. Printing leaves your item numbers unchanged. Those numbers belong to your account and may be reused after deletion. Renaming a collection or set keeps its QR destination; deleting it makes that destination unavailable. Print at Actual Size or 100 percent and turn Fit to Page off. Check the 50-millimeter ruler, then test one label and scan it while signed in before printing more. Check the text, cut guides, and destination on your own equipment. Confirm that the scan opens the intended saved record before printing a larger batch.