WEBVTT

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Print labels for one item, selected items,
a collection, or a set.

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Print Label is available with Collector or
higher.

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Each QR opens an existing private record
and still requires sign-in

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and access.

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For one item, open its saved page and
choose Print Label.

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Start with the existing item number and
private QR,

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then choose the information that helps you
identify the item.

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Label contents has five choices: Item
number, Item name / title,

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Short description, Collection name, and
Set name(s).

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The QR is always included.

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Empty fields are omitted, and unavailable
choices are disabled.

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These choices leave your saved item
unchanged.

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When one item belongs to more than one
set,

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turn on Set name(s).

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Set names to print lets you include All
assigned sets

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or choose one saved assignment.

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Check that the names shown are the ones
you want on this

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label.

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Choose 1-inch sticker for a
25.4-millimeter square,

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2-inch sticker for a 50.8-millimeter
square,

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or Cardstock for 88.9 by 50.8 millimeters.

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A larger size gives text more room.

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Review the preview after each change.

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The preview is enlarged for detail.

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Long text may be shortened,

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and a notice can flag characters that
cannot be printed.

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If the selected fields do not fit,

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choose fewer fields or a larger label.

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Review the result before downloading.

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Choose Download PDF to save the individual
label,

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or Open PDF to review it.

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This export places one label on a Letter
page,

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with cut marks and a calibration ruler
outside the label.

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To print several item labels, open All
Items.

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Select individual items, use Select this
page,

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or use Select all for the current results.

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The all-items choice follows your current
search

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and filters across every results page.

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Selections stay selected as you change
pages.

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Changing the search, filters,

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or sort clears the selection, so make
those choices first.

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Check the selected count before opening
Print labels.

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You can also use Add by item numbers.

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Enter saved positive numbers separated by
commas or spaces,

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then choose Add items.

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Each entry accepts up to 400 distinct
numbers,

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and the total selection can reach 10,000
items.

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In All Items, added numbers can be outside
your current filters.

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Open Print labels and choose the label
contents

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and size for the selection.

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Empty item fields are left off.

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Set name(s) includes every set assigned to
each item in an All

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Items batch.

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Each selected item prints once, in
selection order.

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Choose Generate print sheets.

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Large selections are divided into PDF
parts with up

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to 400 labels each.

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The page can hold eight ready PDFs at a
time.

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Save every ready part before using Clear
saved PDFs,

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then generate the remaining parts.

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The preview shows the first sheet;

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open each PDF to review every sheet.

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The sheet layouts use US Letter paper: 80
one-inch labels,

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20 two-inch labels, or 10 cardstock labels
on a full sheet.

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Use full-sheet adhesive or cardstock and
cut on the guides.

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These layouts are not aligned to pre-cut
label templates.

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For a collection box, shelf,

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or folder, open the collection and choose
Print collection label.

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Collection name is selected by default,
with the private QR included.

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Add Short description if it is recorded,
choose a size,

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and review the label.

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A collection label links to the collection
itself.

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For separate labels for the items inside,
choose Print item labels.

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All Items opens with that collection
selected; review the filters,

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choose the items, and prepare their
individual item labels.

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On a saved set, choose Print set label.

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Start with Set name and the private QR.

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When recorded, you can add Short
description, Parent collection name,

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and Reference / catalog number.

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Choose from one to 400 whole-number copies
of the same set label,

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then Generate print sheets.

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For the set’s individual items, use Print
assigned item labels.

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The list follows checklist order and
includes assigned items.

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Empty requirements and suggested matches
are excluded.

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Select all assigned items to use that
order,

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or make your own selection.

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Each selected item prints once, with its
own private item link.

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Only items assigned to this set can be
added by item number.

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Refresh the page after new assignments;

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label preparation checks that chosen items
still belong to the set.

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For group labels, changing the size,
contents, or copies clears generated PDFs.

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Open the new PDF and check every sheet.

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Item, collection, and set labels each open
their own existing private page.

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Scanning still requires sign-in and
access.

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Printing leaves your item numbers
unchanged.

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Those numbers belong to your account and
may be reused after deletion.

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Renaming a collection or set keeps its QR
destination;

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deleting it makes that destination
unavailable.

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Print at Actual Size or 100 percent

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and turn Fit to Page off.

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Check the 50-millimeter ruler,

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then test one label and scan it

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while signed in before printing more.

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Check the text, cut guides, and
destination on your own equipment.

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Confirm that the scan opens the intended
saved record

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before printing a larger batch.