WEBVTT

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Begin with one object you can recognize.

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Item Legacy keeps the details you record,
photographs,

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documents and value history together in a
private item record.

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Start with what you know,

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and add sourced detail as you learn more.

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Open Collections and choose New
collection.

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If the list is empty, choose Create
collection.

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Give the group a clear name, then submit
Create collection.

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A collection groups related objects; each
item holds its own details.

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From the saved collection, choose Add
item,

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or use Add Item in the navigation.

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Enter a clear item name, check the
collection and quantity,

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and add the details you know.

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Keep Purchase cost separate from Current
estimated value,

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or Estimated total record value for an
active template that uses record-total

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value.

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Read the valuation guidance for the active
template.

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Save, then reopen the record to confirm
the values you entered.

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Use Collectible template to choose General
Item or a specialist template.

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The fields shown first are useful starting
points;

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every specialized field is optional.

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Relevant details and Recommended Details
adapt to the entries you make.

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Open Show More Collectible Details,

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or Show More Banknote Details, for the
rest.

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Use General Item for a camera,

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household object or another item that
needs standard details

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without a specialist field set.

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Record its name, condition, location,

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acquisition information and the evidence
you hold.

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Leave uncertain information open.

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For a banknote, start with Country /
Issuing Territory, Denomination,

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Issue Year, Note Type, Grading Status and
Serial Number when known.

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Note Type recommends relevant historical
or modern details.

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Grading Status controls grade, submission
and problem fields;

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changing it preserves prior values.

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For example, record an ungraded German
emergency note

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without inventing a professional grade.

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For coins and bullion, start with Item
Type, Country / Issuing Territory,

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Denomination, Year / Historical Date,
Metal / Material and Grading Status.

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Add mint marks, references and measured
metal details where relevant.

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For example, record a silver bullion coin
with its sourced fineness

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and weight.

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A saved grade or certification number
remains owner-recorded information.

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For a watch, begin with Brand, Model,
Reference Number, Watch Type,

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Movement Type, Production Year and
Authentication Status when known.

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Add optional case measurements, strap
details and sourced service history.

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For example, describe a manual-wind dress
watch

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and attach an owner service note clearly
identified as an owner account.

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For jewelry, record Jewelry Type, Maker /
Brand, Explicit Metal Classification,

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Construction Classification, Gemstone
Presence,

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Recorded Weight in Grams and
Authentication Status when known.

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Applicable stone and material details
follow your choices.

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For example, record a gold-colored ring as
unknown metal until you have

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evidence; its appearance does not
establish gold content.

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For a non-card sports object, begin with
Collectible Type, Sport, Subject / Player,

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Team / Organization, Year / Season / Era,

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Signature Presence (owner recorded)

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and Item Authentication Status (owner
recorded).

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Signature and authentication details
depend on your entries.

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For example, record a signed baseball as
an owner-recorded signature claim

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with its supporting document, without
declaring it verified.

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For a trading card, start with Year,
Manufacturer / Brand, Set / Series,

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Card Number, Player / Subject, Sport /
Game and Condition Graded.

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Add parallel, rookie or grading details
when they apply.

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For example, record an ungraded card by
its printed set and number.

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Private serial and certification
references need review before export

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or sharing.

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For an artifact or relic, begin with
Object / Artifact Type, Period / Era,

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Date / Dating Description, Recorded
Culture / Civilization,

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Recorded Country / Region of Origin and
Primary Material.

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Add sourced attribution, provenance,

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conservation and context without making
the date more precise than the evidence.

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For example, describe a bronze vessel as
an attributed object

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with the source and uncertainty retained.

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For art, begin with Artwork Type, Artist /
Creator Attribution, Medium / Technique,

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Support / Material, Creation Date / Dating
Description

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and Original / Reproduction / Edition
Status.

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Add measurements with units and applicable
edition or attribution detail.

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For example, describe a signed print as a
recorded attribution,

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with the edition text and supporting
evidence.

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For books, start with Author / Principal
Contributor, Publisher,

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Publication Date / Dating Description,
Edition Statement,

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Printing / Impression Statement, Binding /
Format and Language.

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Add applicable jacket, signature,
association and provenance detail.

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For example, transcribe an edition
statement exactly;

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a first-edition claim needs its supporting
source.

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Comics keep their existing workflow.

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When changing a saved template, read the
preservation notice,

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then choose Use template and keep details

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if it is the change you intend.

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Previous entries remain available for
review; photos,

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documents and value history stay attached.

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Previously entered details are retained
history, not current template attributes.

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Review any value-basis warning before
adopting a template.

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Saving a new item assigns a number within
your account,

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displayed with a hash sign, such as number
twelve.

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Ordinary edits keep that number.

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Deleting an item can make its number
available for another item.

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The displayed number is separate from the
UUID

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in the private item address; it is not a
permanent global identity.

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Print labels for one item, selected items,
a collection, or a set.

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Print Label is available with Collector or
higher.

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Each QR opens an existing private record
and still requires sign-in

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and access.

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For one item, open its saved page and
choose Print Label.

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Start with the existing item number and
private QR,

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then choose the information that helps you
identify the item.

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Label contents has five choices: Item
number, Item name / title,

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Short description, Collection name, and
Set name(s).

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The QR is always included.

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Empty fields are omitted, and unavailable
choices are disabled.

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These choices leave your saved item
unchanged.

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When one item belongs to more than one
set,

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turn on Set name(s).

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Set names to print lets you include All
assigned sets

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or choose one saved assignment.

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Check that the names shown are the ones
you want on this

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label.

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Choose 1-inch sticker for a
25.4-millimeter square,

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2-inch sticker for a 50.8-millimeter
square,

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or Cardstock for 88.9 by 50.8 millimeters.

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A larger size gives text more room.

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Review the preview after each change.

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The preview is enlarged for detail.

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Long text may be shortened,

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and a notice can flag characters that
cannot be printed.

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If the selected fields do not fit,

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choose fewer fields or a larger label.

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Review the result before downloading.

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Choose Download PDF to save the individual
label,

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or Open PDF to review it.

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This export places one label on a Letter
page,

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with cut marks and a calibration ruler
outside the label.

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To print several item labels, open All
Items.

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Select individual items, use Select this
page,

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or use Select all for the current results.

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The all-items choice follows your current
search

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and filters across every results page.

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Selections stay selected as you change
pages.

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Changing the search, filters,

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or sort clears the selection, so make
those choices first.

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Check the selected count before opening
Print labels.

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You can also use Add by item numbers.

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Enter saved positive numbers separated by
commas or spaces,

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then choose Add items.

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Each entry accepts up to 400 distinct
numbers,

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and the total selection can reach 10,000
items.

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In All Items, added numbers can be outside
your current filters.

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Open Print labels and choose the label
contents

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and size for the selection.

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Empty item fields are left off.

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Set name(s) includes every set assigned to
each item in an All

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Items batch.

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Each selected item prints once, in
selection order.

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Choose Generate print sheets.

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Large selections are divided into PDF
parts with up

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to 400 labels each.

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The page can hold eight ready PDFs at a
time.

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Save every ready part before using Clear
saved PDFs,

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then generate the remaining parts.

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The preview shows the first sheet;

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open each PDF to review every sheet.

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The sheet layouts use US Letter paper: 80
one-inch labels,

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20 two-inch labels, or 10 cardstock labels
on a full sheet.

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Use full-sheet adhesive or cardstock and
cut on the guides.

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These layouts are not aligned to pre-cut
label templates.

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For a collection box, shelf,

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or folder, open the collection and choose
Print collection label.

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Collection name is selected by default,
with the private QR included.

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Add Short description if it is recorded,
choose a size,

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and review the label.

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A collection label links to the collection
itself.

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For separate labels for the items inside,
choose Print item labels.

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All Items opens with that collection
selected; review the filters,

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choose the items, and prepare their
individual item labels.

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On a saved set, choose Print set label.

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Start with Set name and the private QR.

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When recorded, you can add Short
description, Parent collection name,

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and Reference / catalog number.

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Choose from one to 400 whole-number copies
of the same set label,

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then Generate print sheets.

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For the set’s individual items, use Print
assigned item labels.

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The list follows checklist order and
includes assigned items.

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Empty requirements and suggested matches
are excluded.

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Select all assigned items to use that
order,

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or make your own selection.

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Each selected item prints once, with its
own private item link.

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Only items assigned to this set can be
added by item number.

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Refresh the page after new assignments;

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label preparation checks that chosen items
still belong to the set.

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For group labels, changing the size,
contents, or copies clears generated PDFs.

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Open the new PDF and check every sheet.

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Item, collection, and set labels each open
their own existing private page.

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Scanning still requires sign-in and
access.

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Printing leaves your item numbers
unchanged.

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Those numbers belong to your account and
may be reused after deletion.

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Renaming a collection or set keeps its QR
destination;

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deleting it makes that destination
unavailable.

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Deleting an item makes its old private
link unavailable.

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A reused item number does not redirect
that old link.

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A QR label does not verify the object’s
authenticity.

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Print at Actual Size or 100 percent

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and turn Fit to Page off.

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Check the 50-millimeter ruler,

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then test one label and scan it

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while signed in before printing more.

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Check the text, cut guides, and
destination on your own equipment.

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Confirm that the scan opens the intended
saved record

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before printing a larger batch.

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Choose clear photographs from your device.

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You can select multiple photos within the
four-megabyte total limit

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for the batch.

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Wait for the upload to finish,

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then reopen the saved image and check that
it is usable.

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Include useful angles and identifying
details.

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Review every photo before exporting or
sharing a report,

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because text privacy controls cannot
conceal information inside an image.

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Add one supporting document at a time, up
to four megabytes,

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with a clear filename.

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Wait for the upload, then open the saved
file.

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Describe its source and limits.

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An owner note is not a professional
certificate,

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service invoice or authentication.

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Retain your original files separately.

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Open All Items, then Search and filters.

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Search recorded text, select the filters
you need, and apply them.

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Template-specific filters depend on the
selected template and field.

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Check active filters if a record seems
missing,

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then open the result and confirm the saved
details and photo.

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Value is an estimate recorded for the
item;

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Cost records what was paid.

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They answer different questions.

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Read the currency shown with each amount.

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New entries use USD;

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existing or imported records can show
another currency.

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Review quantity and the active template’s
value basis before comparing totals.

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A recorded estimate is not an independent
appraisal

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or a guaranteed selling price.

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Coins & Bullion version one uses a
manually recorded total Value

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for the full quantity.

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Its metal details do not calculate
automatic Melt.

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Automatic bullion valuation belongs to
eligible legacy USD coin

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and metal records.

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00:12:26.895 --> 00:12:30.101
For one of those records, review its metal
details,

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00:12:30.201 --> 00:12:33.972
choose Use automatic bullion valuation in
Edit item, and save.

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00:12:34.072 --> 00:12:38.112
To update existing eligible legacy records
after changing prices,

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00:12:38.212 --> 00:12:42.279
save the spot prices, then choose
Recalculate all melt values.

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00:12:42.379 --> 00:12:45.214
Saving prices alone does not recalculate
them.

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00:12:45.567 --> 00:12:48.706
Open Reports and select a report available
to your account.

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00:12:48.806 --> 00:12:52.635
In Report Studio, choose records by name
and saved Item number.

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00:12:52.735 --> 00:12:57.066
The same account-local reference appears
in Dossier registers and item details.

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00:12:57.166 --> 00:13:00.342
Review the scope, the active template’s
value basis,

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00:13:00.442 --> 00:13:02.459
and every photograph before sharing.

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00:13:02.559 --> 00:13:06.165
Record-total Value already includes the
full recorded quantity;

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00:13:06.265 --> 00:13:07.824
do not multiply it again.

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00:13:07.924 --> 00:13:11.719
Check the preview, acknowledge the current
photo set when required,

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00:13:11.819 --> 00:13:14.139
then choose Generate / Print PDF.

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00:13:14.239 --> 00:13:16.223
Check the saved PDF itself.

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00:13:16.567 --> 00:13:19.834
Open Import & Export and choose the export
scope you need.

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00:13:19.934 --> 00:13:22.856
Download the CSV, open it in a
spreadsheet,

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00:13:22.956 --> 00:13:24.542
and check the expected rows.

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00:13:24.642 --> 00:13:28.521
The source_item_number column is an
informational account-local reference.

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00:13:28.621 --> 00:13:31.722
Photo and document counts are not the
original files.

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00:13:31.822 --> 00:13:35.802
Keep originals and review private details
before sharing the export.

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00:13:36.133 --> 00:13:38.603
A CSV import creates new records.

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00:13:38.703 --> 00:13:41.462
Item numbers are assigned by the
destination account,

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00:13:41.562 --> 00:13:44.019
rather than restoring numbers from the
spreadsheet.

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00:13:44.119 --> 00:13:47.357
The import does not restore the original
UUID links

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00:13:47.457 --> 00:13:49.655
or attached photographs and documents.

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00:13:49.755 --> 00:13:53.027
Check the imported records and their new
numbers after completion.

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00:13:53.400 --> 00:13:56.421
CSV export is a separate copy of item
data.

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00:13:56.521 --> 00:13:58.412
Cloud Backup is a different service.

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00:13:58.512 --> 00:14:00.816
Open Settings, then Backup & Data,

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00:14:00.916 --> 00:14:04.116
and check the actual status and completed
recovery point.

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00:14:04.216 --> 00:14:07.115
Enabled access is not proof of a completed
backup.

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00:14:07.215 --> 00:14:11.485
A compatible native snapshot preserves
original UUIDs and positive,

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00:14:11.585 --> 00:14:14.759
nonconflicting item numbers; an older
snapshot

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00:14:14.859 --> 00:14:17.439
without item numbers may receive new
assignments.

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00:14:17.539 --> 00:14:20.588
Restore requests require approval and
recovery checks.

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00:14:20.688 --> 00:14:22.978
Do not delete records to test a restore;

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00:14:23.078 --> 00:14:25.432
ask support when status needs attention.

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00:14:25.767 --> 00:14:28.340
Return to the same saved item when you
learn more.

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00:14:28.440 --> 00:14:31.290
Update sourced details and review the
saved result.

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00:14:31.390 --> 00:14:35.017
Use the current Customer Guide for
instructions and available plans.

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00:14:35.117 --> 00:14:38.418
Begin with what you know, and keep a
record you can maintain.